How to Export or Download All Gmail Emails

Download All Gmail Emails

Keep a local backup of all your emails with the option to download all Gmails emails easily, follow this article to find out,

Gmail is one of the well-known apps that is used worldwide and is used to send mail, resumes, documents, and so on. This app efficiently works and has an easy-to-use interface. You can also chit-chat, call, or have a join meeting option to stay in touch with another person too. There are a number of options like send, download, or save emails or documents in the most efficient way. However, there seem multiple reasons you might want to export or download all emails from Gmail like you either want to migrate email to a different email client or want to send all email messages if anything worse happens. 

Moreover, in this article, we will tell you a few ways to export or download all emails from Gmail. You can either import them to an app (like Outlook, Thunderbird, or any other online services like Yahoo, ProtonMail) or can create a Gmail backup to stare data in a hard drive or in a cloud service (like Google Drive, Dropbox, or Microsoft OneDrive). So, let’s get started!!

How to Use Google Takeout to Download All Emails

Download All Gmail Emails

It is easy to download a single email (as a .eml file or save emails as .pdf files) in Gmail but, the best way to export all emails in bulk form from an account is via Google Takeout. It is a project initiated by the Google Data Liberation Front that is used to export data from Google services in downloadable archive files. Also, it is considered an easy and great way for its users to save messages and download data. The below-mentioned steps will only work on a PC or Mac and are the following:

  1. Head to a Gmail account and log in to it on a PC
  2. Select the profile icon placed on the top right of a screen 
  3. Choose the Manage your Google account option from a list that appears
  4. Select Data & privacy placed on the left of a menu
  5. Scroll down and choose Data from apps and services you use.
  6. Select the Download your data option (alternatively, you can navigate to  https://takeout.google.com link directly.
  7. If you want to export Gmail only, not any other kind of data from your account then, select Deselect all.
Also, you can export from Google service too but, exported archive file gets large. 
  1. Scroll down all the mails until you see the Mail and make sure to checkmark it 
  2. Google Takeout will default to All Mail. If choosing to export emails only with select labels select All Mail data included. From here, you can choose Gmail labels for your export
  3. Scroll down to the end of a page and select Next step
  4. Now, choose the delivery method for export by choosing to Send the download link via email, Add to Drive, Add to Dropbox, Add to OneDrive, or Add to Box. If you choose a download link via email then, Google gives you a week to download all your files.
  5. Select whether you want to export data for one time or every two months for 1 year placed the Frequency
  6. Now, choose the format type option of a file (like a zip file or .tgz.) that you want to compress the MBOX file
  7. Google Takeout will split large exports into multiple files and select the size of the files (i.e., 1 GB, 2 GB, 4 GB, 10 GB, or 50 GB)
  8. Finally, choose the Create export option. 

Now We Wait

That’s it now, you have to wait until your exports will be ready. When exports are ready then, you can see the files. Whichever file is selected inside an archive, you find an HTML file (named as archive_browser inside the archive). You can use a browser to open that file and view information about export. Also, there is another folder named Mail, open it to find the MBOX files of all your selected emails. But, you can not directly open it on Windows, you can view its details via text editor. Also, you can find free programs for the conversion of MBOX files into PST or EML files.

Also see: How to Create a Microsoft Teams Meeting Link

How to Use POP3 or IMAP to Download Gmail Emails

If you are interested in using POP3 or IMAP to import Gmail’s emails into an email client like Outlook or Thunderbird then, you easily do it. Firstly, configure POP3 or IMAP in Gmail. To do so, follow the simple steps:

  1. Head to Gmail and log in to it
  2. Select the gear icon placed on the top right side
  3. Now, click the See all settings option and choose Forwarding and POP/IMAP
  4. For IMAP, click the Enable IMAP, select it and also, click the do not limit the number of messages per folder to select it. From here, Google provides you a link to instructions for configuring your email client. 

How to Migrate From Gmail to ProtonMail

If you are a G Suite user then, you must find that security concerns will allow you to switch from Gmail to an email client with more fast and more powerful security. However, ProtonMail is much better than Gmail but it also encrypts all data on its servers. Nonetheless, Gmail encrypts data between its servers and your browser only.

Moreover, if you are interested in migrating from Gmail to ProtonMail then, it is not a bad option as it provides an Easy-Switch app easily to move your Gmail mailbox and transfers to ProtonMail. Also, the process does not involve PST files or creating archives. To do so, follow the simple steps given below:

  1. Head to the ProtonMail and sign into it 
  2. Then, go to the settings option placed on a screen
  3. Now, click the Import via Easy-Switch option > choose Google

That’s it. From here, you have to decide whether to import emails, contacts, or calendars. Simply, sign in to Google and allow permission to ProtonMail to access your Google account. Then, confirm your imports and you are done. 

Also, we hope that you might find this article How to Export or Download All Gmail Emails more helpful for exporting and importing data from Gmail. That’s it for all. For any queries, do let us know and also, share your reviews in the comment section mentioned below. 

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